Make Microsoft Word Work For You With These Tips

1. Get comfortable with the Track Changes feature

Tools > Track Changes

Lawyers, publishers, and other word-processing pros use Track Changes. That’s because there’s no better way to edit or proofread a document for a co-worker or client. With Track Changes equipped, all of your edits are clearly marked for the original author to review and accept or reject. You can also add margin comments to suggest tweaks, ask questions, or offer words of encouragement.

WARNING: Before sending your document to a client or prospect, be sure you accept all the changes you’ve made. Your customers don’t need to see how the magic is made.

2. Use Find and Replace for efficient editing and formatting

Edit > Find > Advanced Find and Replace

If you’re editing a document and you observe that every time the author wrote your they meant you’re. You can easily and quickly fix this utilizing the find and replace function. Another excellent trick using find and replace is, if your company has a specific font they use for all documents you can find all Times New Roman for instance and replace it with the font your company uses for their branding.

3. Customize your toolbars to suit your daily needs and routines

View > Toolbars > Customize Toolbars and Menus

If you spend any significant amount of time in Microsoft Word, you should create a workspace that echos the nature of your work. That could mean eliminating unnecessary toolbar clutter. It could also mean adding or repositioning certain buttons and functions that you use constantly.

4. Eliminate formatting frustration: Add the “Show all nonprinting characters” button to your toolbar

If you’ve ever had a frustrating formatting problem in word, you can use this button to see all of the formatting elements at work in your document. It’s quite simple to use; just click the “Show all nonprinting characters” you may then quickly fix any strange formatting that’s happening.


Posted on: 09.28.12